Medical Scribing Services

DataMatrix Medical provides live, virtual medical scribe services that integrate seamlessly into your existing workflow. Our experienced medical scribes support primary care and multi-specialty practices in real time, joining patient encounters virtually so providers can stay focused on care rather than documentation.

With no complex technology, no EHR limitations, and minimal training required, our scribes adapt to how your physicians already work. Practices using DataMatrix benefit from faster, cleaner documentation, reduced physician burnout, and over 50% cost savings compared to in-house scribes.

Prior Authorization Services

Obtaining prior authorization for services can burden staff, but this is critical for reimbursement. If prior approval is not received, clinicians may find they have provided unnecessary or duplicative services. Authorizations did correctly help physicians properly diagnose patients promptly. These prior authorization and insurance verification best practices help you minimize time-intensive processes while ensuring high-quality patient care and a high payment rate from payers. Datamatrix provides a quick, cost-effective solution for all your authorization needs. This allows for shorter turnaround time when making appointments. Without authorizations, providers may receive reduced or no reimbursements.

Billing Services

We provide man power support for billing processes. The practice manually enters or imports billing information to be accessed remotely by DataMatrix for processing and claim creation. Claims are submitted by practice or by DataMatrix for adjudication. DataMatrix manually enters and/or imports charges from existing system to create claim files and submissions. Payment posting can also be handled by DataMatrix staff. Working with the practice in conjunction with their vendor to understand the medical billing process and file structure to edit/update upfront scrubbing process and the impact on submitting claims.

Medical Transcription

We provide each physician with a team of medical transcriptionists who are trained to input data seamlessly into your EHR system. Already using voice recognition software as a dictation method? We also offer proofreading services for notes already dictated by VRS.

Insurance Eligibility Verification

Verifying insurance eligibility is one of the most important steps in the medical billing process. Patient insurance verification plays a key role in any healthcare specialty’s claims denials. Datamatrix provides a fast efficient, scalable and economical solution for your insurance eligibility verification needs. If benefits are not verified then payment for services rendered by the provider is not guaranteed. Our team is able to manage even your last-minute walk-ins and get benefits verified immediately. Datamatrix’ s specially trained staff is experienced in verifying coverage for all major and minor medical insurance plans. Our team also works extensively with the paper work required for workers comp as well as other insurances. Datamatrix’s team communicates with payers through their authorized online insurance portals or through their insurance call center reps. Information regarding eligibility can be directly entered into our clients EHR system.

Voicemail Messages

DataMatrix can accurately transcribe voicemail messages into your EHR quickly and cost-effectively. With our solution, your employees spend less time retrieving messages and more time on face-to-face patient care. Our solution helps your staff be prepared to speak with patients on a call back after reviewing the original request with a physician. It allows for tracking phone messages being entered into an EHR system directly. It also provides easy reporting of how many actual voicemail messages are received and being answered. Messages can be tasked to doctors and/or staff.

Document Management Services

DataMatrix is able to index your medical records directly into your EHR system. This is an important function for organizing and storing information such as the patient’s demographic and treatment information together in one place for easy retrieval later. DataMatrix’s medical document management truly helps with timely entry into your EHR. Our solution tracks all your documents accurately and we do it all for a fraction of your in-house costs.

EHR Integrations

DataMatrix Medical offers editing services for those who utilize voice recognition software as a transcription method. Our ability to work efficiently within almost all EHR systems allows us to access and edit data within your specific system easily. A virtual scribe will enter your system, check your notes for any errors or flags, correct any mistakes and ensure that each chart section is filled out completely and accurately.