What could outsourcing day-to-day tasks like transcribing, proofreading, authorizations, insurance eligibility verifications, voicemail to EHR transcription, document management, billing, and coding services do for your medical practices’ overall productivity?

We Are A Medical Solutions Company

Fast, Cost-Effective Medical Solutions. 100% Of The Time–Every Time.

The medical practice services we provide at DataMatrix Medical will eliminate the hassle of rigorous administrative work from transcription and EHR input, to authorizations and more.  Our solutions give you and your team of physicians the freedom to spend more time doing what you do best–caring for your patients.


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Medical Transcription

We provide each physician with a team of medical transcriptionists who are trained to input data seamlessly into your EHR system. Already using voice recognition software as a dictation method? We also offer proofreading services for notes already dictated by VRS.

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Medical Scribes

DataMatrix provides virtual live medical scribe services. Our trained Medical Scribes are experienced in primary care and multi-specialties and are with you virtually during the patient encounter. How can your practice benefit from our scribe services?

Seamless Integration

EHR Integrations

DataMatrix Medical offers editing services for those who utilize voice recognition software as a transcription method. Our ability to work easily within almost all EHR systems allows us to access and edit data within your specific system with ease. A virtual scribe will enter your system, check your notes for any errors or flags, correct any mistakes and ensure that each section of each chart is filled out completely and accurately.

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Authorization and Referral Management

Obtaining prior authorization for services can place a burden on staff, but this is critical for reimbursement. If prior authorization is not performed, clinicians may find that they have performed unnecessary or duplicative services. Authorizations done correctly help physicians properly diagnose patients in a timely manner. These prior authorization and insurance verification best practices allow you to minimize these time-intensive processes while still ensuring a high quality of care for your patients and a high payment rate from payers. Datamatrix provides a quick and cost-effective process for all your authorization needs. This allows less turnaround time to make appointments. Without authorizations, providers may receive a reduction in reimbursements or no reimbursements at all.


Insurance Eligibility Verification

Verifying insurance eligibility is one of the most important steps in the medical billing process. Patient insurance verification plays a key role in any healthcare specialty’s claims denials. Datamatrix provides a fast efficient, scalable and economical solution for your insurance eligibility verification needs. If benefits are not verified then payment for services rendered by the provider is not guaranteed. Our team is able to manage even your last-minute walk-ins and get benefits verified immediately. Datamatrix’ s specially trained staff is experienced in verifying coverage for all major and minor medical insurance plans. Our team also works extensively with the paper work required for workers comp as well as other insurances. Datamatrix’s team communicates with payers through their authorized online insurance portals or through their insurance call center reps. Information regarding eligibility can be directly entered into our clients EHR system.


Voicemail Messages

DataMatrix can accurately transcribe voicemail messages into your EHR quickly and cost-effectively. With our solution, your employees spend less time retrieving messages and more time on face-to-face patient care. Our solution helps your staff be prepared to speak with patients on a call back after reviewing the original request with a physician. It allows for tracking phone messages being entered into an EHR system directly. It also provides easy reporting of how many actual voicemail messages are received and being answered. Messages can be tasked to doctors and/or staff.


Document Management Services

DataMatrix is able to index your medical records directly into your EHR system. This is an important function for organizing and storing information such as the patient’s demographic and treatment information together in one place for easy retrieval later. DataMatrix’s medical document management truly helps with timely entry into your EHR. Our solution tracks all your documents accurately and we do it all for a fraction of your in-house costs.

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Billing Services

We provide man power support for billing processes. The practice manually enters or imports billing information to be accessed remotely by DataMatrix for processing and claim creation. Claims are submitted by practice or by DataMatrix for adjudication. DataMatrix manually enters and/or imports charges from existing system to create claim files and submissions. Payment posting can also be handled by DataMatrix staff. Working with the practice in conjunction with their vendor to understand the medical billing process and file structure to edit/update upfront scrubbing process and the impact on submitting claims.


Coding Audits and Coding Services

DataMatrix can conduct regularly scheduled audits (quarterly) where practice staff provides random samples for review. DataMatrix can provide daily coding for all or selected services. Practice staff would need to provide notes, bills, and any other supporting documentation required to provide an audit. DataMatrix can automatically schedule quarterly audit performance with random selection in conjunction with daily coding. Daily reports are transmitted. Audit results and compliance plan performed and reported, system update recommendations. DataMatrix could also work with your vendor to complete system updates, daily required coding and reporting; additional provider training as required for optimal documentation. DataMatrix can also provide a prepackaged audit solution toolkit for practice to implement with support option for implementation, support and review of specialized coding requirements by vertical.

Curious if our medical transcription services are right for your practice? Try us out risk free.

How Does Medical Transcription Work?

The process is simple. While your physicians speak to their patients, a team of professional transcriptionists will diligently and accurately input their spoken words into your EHR. Not only does this eliminate the need for physicians to enter notes, but it also allows them to spend more time with their patients. Our services integrate into almost any EHR software which means no training, no hassle–just fast, accurate, and reliable medical transcription.

For more information on how our medical transcription services can help your medical practice save time and improve overall efficiency, contact us.

The DataMatrix Difference

A medical transcription company dedicated to providing solutions customized to the needs of your clinical practice.

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As a busy medical facility, you and your physicians work hard to deliver the best possible care to your patients–but who’s taking care of you? DataMatrix Medical brings over 20 years of experience in medical dictation to practices looking to save time and money.

Partner Associations

See what a few of our partners have to say about their experience with DataMatrix Medical

  • "DataMatrix Medical gave our practice the most precious commodity: more time. Thanks to their dedicated team and unparalleled customer service, the doctor spends more time with patients than with paperwork."

    Sue B. Practice Administrator, Colon & Rectal Surgical Practice
  • "We have been working with DataMatrix Medical for over 8 years, and their best attribute—in addition to their price – is that their work is consistently accurate."

    Andrea Practice Administrator, Neurosurgical Practice

Discover the DataMatrix Medical Difference For Yourself With A Risk Free Trial

No contracts. No fees. Kick off your next project with our risk free medical transcription service.

We understand you’re investing in more than just a medical transcription service, you’re investing in a partnership for your practice and that is not a decision to be made lightly. That’s why you can try our services risk-free.

  • 2,000 Transcribed Lines
  • Custom Upload to EHR
  • Free iPhone App
  • Free Workflow Consultation
  • ….and more

Start Your Risk Free Trial Now