DataMatrix Privacy Policy

DataMatrix keeps your patients’ information secure and HIPAA compliant.

DataMatrix servers are hosted with Tier-I data centers. Our data center network is designed and built for a Zero-Downtime Network™. They are designed and maintained without compromise for security or redundancy.

Security covers all three critical security areas physical security, operational security and system security.

Physical Security

Physical hosting security includes locking down and logging all physical access to servers at the data center. DataMatrix offices have very strong security procedures wherein security personnel are instructed and trained to intercept any unauthorized individual from entering the premises.

DataMatrix has strict security policies and procedures charted out in our Security Policies and Procedures Manual, which are being duly enforced and include policies for Personnel security, Security procedures relating to technicians providing customer support to DataMatrix and any other unauthorized individual.

Operational Security

Operational security involves creating business processes that follow security best practices to limit access to confidential information and maintain tight security over time.

System Security

System security involves locking down systems from the inside, starting with hardened operating systems and up-to-date patching. Enabled automatic logoff, screen password protections to protect unauthorized access of data and honor the Privacy and Security of Protected Health Information.

Information Security

All data transmitted on the Internet and within DataMatrix internal networks is encrypted using proprietary software.

Continuity

DataMatrixhas a Disaster Management Plan. DataMatrix’s operational mode and other details are in the Security Policies and Procedures Manual.

Human Resources

All DataMatrix employees have been trained and made aware of the various Privacy and Security policies and procedures and their need to abide by the policies and procedures. They have also been made aware of the possible sanction against violations of these policies and procedures.

Privacy

Although DataMatrix does not have direct patient relationship, we have developed policies for access, disclosure, minimum necessary standards, consent, and authorization etc. relating to patients’ health information. These policies can be reviewed in our Private Policies and Procedures Manual.

Auditing

DataMatrix has set standards for Internal Audit and Audit controls. These standards are regularly reviewed by auditors, internal and external.

Documentation

DataMatrix adheres to all documentation standards mentioned in the HIPAA regulation and they are maintained electronically and in print and will be made available for inspection to the relevant authorities. The document policies have been made aware to the employees during the training program and they have been assessed about the awareness regarding such policies and procedures.

Certification

Certification has been made by the External Auditors. The certification has been provided after a stringent audit by the Auditors. The Certificate explains the procedures and standards implemented during the audit.

Text Messages

Datamatrix Technologies sends text message updates and responses to technology customers about pricing and products offered at https://datamatrixmedical.com/. Another reason would be to share new offerings with prospects and/or customers who have notified us that text messaging is their preferred communication.
Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. Datamatrix Technologies We respect your privacy. We use information you provide to send and respond to your mobile messages. This includes sharing it with platform providers, phone companies, and other vendors who help us deliver messages. We won’t share mobile information with third parties for marketing. Text messaging originator opt-in data and consent are exempt from this. We may disclose information to satisfy legal, regulatory, or governmental requests, avoid liability, or protect our rights or property. This policy applies to your use of the Text Message Service and doesn’t modify our general Privacy Policy, which may govern our relationship with you in other contexts.

Click Here for Terms and Conditions.