We provide each of your physicians with a team of medical transcriptionists, or  virtual medical scribes, who are trained to deliver your clinical documentation into your EHR system seamlessly. What’s more, we work fast. Our virtual medical scribes deliver your completed medical transcription directly into your chart in as little as two hours. And, with our 98% accuracy rate, you won’t have to worry about going back to make edits–we’ve got you covered.

Many clinical practices that utilize speech recognition or voice recognition software (VRS) find the need to go back and correct errors after the digital medical dictation occurs. If the technology isn’t saving you time–what’s the point? For practices that struggle with VRS dictation, we offer proofreading and editing solutions to ensure accuracy for all clinical documentation. Our medical scribes are able to listen to the audio recordings and review them within your EHR software–saving you time and frustration.

DataMatrix is able to index your medical records directly into your EHR system. This is an important function for organizing and storing information such as the patient’s demographic and treatment information together in one place for easy retrieval later. DataMatrix’s services provides for timely entry into your EHR. Our solution tracks all your documents accurately and we do it all for a fraction of your in-house costs.

Obtaining prior authorization for services can place a burden on staff, but this is critical for reimbursement. If prior authorization is not performed, clinicians may find that they have performed unnecessary or duplicative services. Authorizations done correctly help physicians properly diagnose patients in a timely manner. These prior authorization and insurance verification best practices allow you to minimize these time-intensive processes while still ensuring a high quality of care for your patients and a high payment rate from payers. Datamatrix provides a quick and cost-effective process for all your authorization needs. This allows less turnaround time to make appointments. Without authorizations, providers may receive a reduction in reimbursements or no reimbursements at all.

DataMatrix can conduct regularly scheduled audits (quarterly) where practice staff provides random sample for review. DataMatrix can provide daily coding for all or selected services. Practice staff would need to provide notes, bills and any other supporting documentation required to provide audit. DataMatrix can automatically schedule quarterly audit performance with random selection in conjunction with daily coding. Daily reports transmitted. Audit results and compliance plan performed and reported, system update recommendations. DataMatrix could also work with your vendor to complete system updates, daily required coding and reporting; additional provider training as required for optimal documentation. DataMatrix can also provide prepackaged audit solution toolkit for practice to implement with support option for implementation, support and review of specialized coding requirements by vertical.

We provide man power support for billing processes. The practice manually enters or imports billing information to be accessed remotely by DataMatrix for processing and claim creation. Claims are submitted by practice or by DataMatrix for adjudication. DataMatrix manually enters and/or imports charges from existing system to create claim files and submissions. Payment posting can also be handled by DataMatrix staff. Working with the practice in conjunction with their vendor to understand billing process and file structure to edit/update upfront scrubbing process and the impact on submitting claims.