What if your practice was 25% more productive? Let Datamatrix Medical handle day-to-day tasks like transcription and medical scribing, proofreading, prior authorizations, insurance eligibility verifications, voicemail to EHR transcription, document management, billing, and coding services so your practice can see more patients and generate more revenue.

We Are The Custom Medical Professional Solutions Company

Fast, Cost-Effective Medical Solutions. 100% Of The Time–Every Time.

medical scribes

Medical Scribes

DataMatrix provides virtual live medical scribe services. Our trained Medical Scribes are experienced in primary care and multi-specialties and are with you virtually during the patient encounter. How can your practice benefit from our scribe services?

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Prior Authorization

Obtaining prior authorization for services can burden staff, but this is critical for reimbursement. If prior authorization is not performed, clinicians may find that they have performed unnecessary or duplicative services. Let DataMatrix provide this service.


Insurance Verification

Verifying insurance eligibility is one of the most critical steps in the medical billing process. Patient insurance verification plays a key role in any healthcare specialty’s claims denials. DataMatrix provides an efficient, scalable, and economical solution for your needs.

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Medical Transcription Services

We provide each physician with a team of medical transcriptionists trained to input data into your EHR system seamlessly. Are you already using voice recognition software as a dictation method? We also offer proofreading services for notes already dictated by VRS.

Seamless Integration

EHR Integrations

DataMatrix Medical offers editing services for those who utilize voice recognition software as a transcription method. Our ability to work easily within almost all EHR systems allows us to access and edit data within your specific system with ease. A virtual scribe will enter your system, check your notes for any errors or flags, correct any mistakes and ensure that each section of each chart is filled out completely and accurately.


Voicemail Messages

DataMatrix can accurately transcribe voicemail messages into your EHR quickly and cost-effectively. With our solution, your employees spend less time retrieving messages and more time on face-to-face patient care. Our solution helps your staff be prepared to speak with patients on a call back after reviewing the original request with a physician. It allows for tracking phone messages being entered into an EHR system directly. It also provides easy reporting of how many actual voicemail messages are received and being answered. Messages can be tasked to doctors and/or staff.

Document Management Services

DataMatrix is able to index your medical records directly into your EHR system. This is an important function for organizing and storing information such as the patient’s demographic and treatment information together in one place for easy retrieval later. DataMatrix’s medical document management truly helps with timely entry into your EHR. Our solution tracks all your documents accurately and we do it all for a fraction of your in-house costs.

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Billing Services

We provide man power support for billing processes. The practice manually enters or imports billing information to be accessed remotely by DataMatrix for processing and claim creation. Claims are submitted by practice or by DataMatrix for adjudication. DataMatrix manually enters and/or imports charges from existing system to create claim files and submissions. Payment posting can also be handled by DataMatrix staff. Working with the practice in conjunction with their vendor to understand the medical billing process and file structure to edit/update upfront scrubbing process and the impact on submitting claims.


Coding Audits and Coding Services

DataMatrix can conduct regularly scheduled audits (quarterly) where practice staff provides random samples for review. DataMatrix can provide daily coding for all or selected services. Practice staff would need to provide notes, bills, and any other supporting documentation required to provide an audit. DataMatrix can automatically schedule quarterly audit performance with random selection in conjunction with daily coding. Daily reports are transmitted. Audit results and compliance plan performed and reported, system update recommendations. DataMatrix could also work with your vendor to complete system updates, daily required coding and reporting; additional provider training as required for optimal documentation. DataMatrix can also provide a prepackaged audit solution toolkit for practice to implement with support option for implementation, support and review of specialized coding requirements by vertical.

Who We Serve

Who DataMatrix Serves

The medical practice services we provide at DataMatrix Medical will eliminate the hassle of rigorous administrative work from medical transcription and EHR input, to authorizations and more. Our solutions give you and your team of physicians the freedom to spend more time doing what you do best–caring for your patients.

Hospital and Health Systems
Hospital and Health Systems
Physicians and Group Practices
Physicians and Group Practices

Why DataMatrix?

As a busy medical facility, you and your physicians work hard to deliver the best possible care to your patients–but who’s taking care of you? DataMatrix Medical brings over 20 years of experience in medical dictation to practices looking to save time and money.

Flexible Service Options

We offer services to fit your needs, temporary, part-time or full-time.

HIPAA Compliant

We follow the most current HIPAA practices and procedures.

Fast & Accurate

We work with expert medical staff to ensure our work is completed accurate and on-time.

24-Hour Capabilities

Never worry about late hours, sick days or time off!

Discover How We Can Help You

Place your medical practice in a position to be successful in 2023. We offer a variety of medical solutions you can easily outsource.

limit physician burnout

Reduce Physician Burnout

Physician burnout is at an all-time high of 63%, what are you doing to decrease this so you can focus on your patients?

ehr notes

Save Time Entering Notes Into Your EHR

Most physicians spend 1/3 of their time documenting in their EHR – get that time back!

reduce staff turnover

Reduce Staff Turnover

The pandemic has impacted the healthcare field and many healthcare providers have decided to leave the field. Are struggling to meet patients’ demands? We can help.

increase reimbursement rates

Increase Reimbursement Rates

On average 63% of patient claim denials are from ineffectively verifying insurance eligibility. Let us take this burden off of your staff with our Prior Authorization service.

Curious if our services are right for your practice? Try us risk free.

What Our Partners Say About Us

We have been working with DataMatrix Medical for over 8 years, and their best attribute[…]

in addition to their price is that their work is consistently accurate.

Practice Administrator,
Neurosurgical Practice

DataMatrix Medical gave our practice the most precious commodity: more time. Thanks to their dedicated team and unparalleled customer service, the doctor spends more time with patients than with paperwork.

Sue B.
Practice Administrator,
Colon & Rectal Surgical Practice

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