In Medical Transcription Services

You May Be Surprised To Know The Skills Required Of A Medical Transcriptionist Include…   

Working as a medical transcriptionist (or medical transcribe) is a valuable addition to any staff. The necessary knowledge of coding helps speed up the processing time for both the staff and patients. It’s also a desirable position for anyone interested in a new career that pays well and offers desirable benefits. However, before pursuing such a position, it is important to know what medical transcriptionists do during any given day and the necessary medical transcriptionist skills required to be a successful medical transcribe.

1. Typing Excellence

Unlike other positions where it’s all about words per minute and how fast you can type, this is about skill and avoiding mistakes. This is because if a single number is off during the entering of a procedure or other billing item, it can have a dramatic impact on what a patient or insurance company is charged through prior authorization services. When caught, these issues can be corrected, but it takes additional time and effort to go back into the computer system, find the client’s records, identify not only the mistake but what it needs to be replaced with.

So, while being able to type in a timely manner is important, typing proficiency and avoiding mistakes are that much more critical.

2. Easy to Understand Grammar

When typing information for a patient, you don’t want to toss at them a giant block of text that’s difficult to read. The information needs to be easy to read, with short, to the point sentences. Technical and medical information needs to be free of unnecessary descriptions and instead must be clear, precise, and to the point. This is a surprisingly difficult medical transcription skill to acquire. Many will push their own way of speaking into the text, which can fog the meaning of the text. A quality medical transcriptionist understands how to craft proper sentences that are easy to read, and anyone reading can understand.

3. Easy to Train

If you employ a transcriptionist, you need to be able to work with them and train them to follow specific protocols your office has. Perhaps you want the information to be entered into the computer in a specific way, or by a set time. Different insurance companies might have different requirements, and so the individual will need to learn how to make the necessary adjustments to what they do during the day. Due to all of this, it is important to have an employee who not only knows medical coding but who can be molded easily to become a better part of your office. As you’ve likely discovered over the years, working in the medical industry, this is easier said than done.

4. Attention to Detail

The very best medical transcriptionists have a keen eye for detail. They can spot a mistake on a spreadsheet in the matter of moments. They know when something is off and will stop at no end to make the needed corrections. Once they have identified the problem, they are also able to go in and work on the information until it is corrected.

5. Strive for Accuracy

Entering data points only works if the information is accurate. As is the case with everyone else in the office, the medical transcriptionist needs to strive for accuracy. They need to do whatever they can to be 100% accurate all of the time. This means not simply typing in the codes one time and submitting the information to the billing department. This means double and triple checking their work. Because a single error can turn out to be a costly mistake for all parties involved.

6. Constantly Learning

In order to become a licensed medical transcriptionist, they will first need to complete the one-year degree program (they are also able to receive a two-year associate’s degree as well). The education doesn’t stop there, though. They must then pass a test to become a Certified Medical Transcriptionist or a Registered Medical Transcriptionist.

The education doesn’t stop after they receive their certification. The medical industry is always evolving, and new procedures and services are constantly being added. The individual needs to stay on top of this information as well as learn how to boost their skills on the computer and other programs. Due to this, the very best medical transcriptionists are always looking for ways to improve their skills through additional education.

7. The Ability to Multitask

While there will be times where a medical transcriptionist will need to only read through the procedures and billing items and then enter the information from there, there will be other times where they will need to enter in the coding data while listening and not reading. The ability to hear something and then process it into a coding number is an important skill. This can be a difficult skill to master, especially as there are so many coding numbers they need to remember. And even if they are not able to remember the exact code right off the top of their head, they will be able to write down the service and then, from there, be able to identify the code

Hire a Professional Medical Transcriptionist Service

Hiring this type of professional is an important task. Especially if you know what is a transcription specialist is. And yet your office likely does not have the time required to properly vet potential employees, as well as put them through testing to make sure they can perform. Because while they might have the educational credentials that indicate they do know the coding, it doesn’t prove they can perform the job with minimal errors. At DataMatrix Medical, that’s exactly what you receive. All of your medical entry can be performed off-site, which not only frees up space within your office but it also cuts down on your financial overhead. Training is another important aspect of what DataMatrix medical can offer. We have a team of trained transcriptionists that can be specifically trained for your specific needs, offering you comfort and peace of mind that there will be no gaps in your services.  So, if you’d like to learn more about the services offered by DataMatrix Medical,  give us a call to discuss just how DataMatrix Medical can solve your transcript needs.

For more information on the importance of effective and accurate medical transcription, download our free guide, The Power of Intent: Why Words Matter In Medical Transcription.


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