In EHR Software, Voice Recognition Software

Why Your Medical Practice Should Take Advantage of Voice Recognition Proofreading

Medical practices everywhere are beginning to understand the need for services that improve functionality—especially when it comes to EHR work. As physicians continue to struggle with EHR complications, many turn to Voice Recognition Software (VRS) as a solution.

There’s no denying the fact that software like VRS can save physician time—or does it? The popularity of VRS in the healthcare industry is growing, but so are the concerns surrounding it.

How accurate is Voice Recognition Software? Can it be trusted to correctly document all of your reports? In short, no. VRS, despite all of its advancements, is still widely inaccurate. These high levels of inaccuracy are costing your physicians more time than you may know—time that was supposed to be saved with this software.

If your practice is experiencing the frustrations of VRS, we want to offer a solution: voice recognition proofreading. Not only will voice recognition proofreading make your reports more accurate, but it will also gift your physicians with the time they so desperately need.

Below, we will discuss:

  • The potential issues with VRS
  • What your practice stands to gain from using voice recognition proofreading
  • The impact our proofreading services can make in your practice

The Issue With Voice Recognition Software

The goal of Voice Recognition Software in healthcare is to streamline the document reporting process. However, VRS usually makes this process more arduous.

Practices that use VRS usually find themselves trapped in a never-ending cycle between dictation and editing. Since VRS uses technology to dictate reports, it often misses common jargon and nuances. Physicians are tasked with editing the information when this happens, along with other daily tasks of a doctor, which can be extremely time-consuming.

When it comes to healthcare, time is precious and never in abundance. Physicians need to make the most of their time, especially with their patients. As we mentioned earlier, many practices turn to VRS in hopes it will save physicians the time they need. In reality, however, VRS ends up costing your practice more time that it is unable to give.

This is why voice recognition proofreading is so valuable! When you have an outside source proofreading your VRS reports for errors or missing information, your practice stands a significantly better chance of achieving proficiency.

4 Advantages of Voice Recognition Proofreading

1. Increases accuracy of reports

Just like any other smart technology, VRS is highly inaccurate. Take your smartphone for example. How many times do you use voice recognition on your smartphone, only to realize your message was completely wrong and that you have to redo it? As if this isn’t frustrating enough, it’s nothing compared to the report editing a physician has to go through when using VRS.

Voice recognition proofreading can alleviate this frustration. All that is required of your physicians is to continue dictating their notes as usual—and let voice recognition proofreading take care of the rest.

Proofreading will catch any errors or miscommunications within the VRS, almost guaranteeing complete and accurate reports. Accurate documents are essential to the function of your practice, as well as improving patient care. If a patient’s information is incorrect, or missing key elements, your medical staff will be unable to provide proper patient care.

2. Saves physician time

It’s no secret that the editing and re-editing that goes into perfecting VRS reports is extremely time-consuming. This time could be spent building a stronger patient-provider relationship, but instead, your physicians are stuck behind a computer screen.

Proofreading, however, gives physicians their time back by alleviating the need to make edits or checkboxes. When physicians are entering information into EHR, they’re still having to click through screens, checkboxes and make adjustments. Unfortunately, VRS only increases the point-and-click work for physicians, while voice recognition proofreading practically eliminates it.

3. Eliminates the need for edits

Speaking of eliminating point-and-click work, voice recognition proofreading also eliminates (or at least limits) the need for edits. When you take advantage of voice recognition proofreading, you can count on correct, complete and accurate reports.

You won’t have to worry about coming across false information or missing parts of patient data. A proofreading service can make sure that every part of the EHR is filled out in its entirety, with the information where it belongs.

A proofreading service will correct typos and spelling errors, too. These typos or misinterpreted words can make reports difficult to read, or for other medical staff to understand. Not to mention how difficult these edits are to find! If your physicians are making these edits on their own, there’s no telling how much time it’s costing them. This is why it pays off to implement a proofreading service—no edits means more time for your physicians to spend with their patients!

4. Gives a human touch to documentation

Technology has its benefits, there’s no doubt about it. After all, EHR is the future of the healthcare industry!

However, technology simply cannot capture human nuances or common medical jargon. A live person proofreading your VRS can though! When you have a human editing your VRS reports, they’ll be able to catch the errors, miscommunications and nuances that a Voice Recognition Software may have missed.

At DataMatrix Medical, we believe that even medical documentation needs a human touch. Having a real person to read, edit and enter patient information not only makes reports more accurate, but also easier to read and understand. Humans can also edit out speech hiccups or stutters—something that VRS cannot do.

We know that your physicians can’t handle the workload of VRS editing on top of seeing patients, ordering tests, performing procedures and more. Your practice has enough to worry about, so leave the proofreading to the experts.  

How DataMatrix Medical’s Voice Recognition Proofreading Can Benefit Your Practice

We know that VRS isn’t perfect, which is why we integrated voice recognition proofreading into our many solutions. Incorrect patient documentation can harm your practice more than you think, potentially even resulting in legal implications. So, why take the risk with VRS?

Instead of risking inaccurate patient data and requiring your physicians to make time-consuming edits, let our team proofread your VRS reports for you. Here’s how the process works:

  1. Dictate your audio files as you normally would.
  2. Submit dictations to DataMatrix Medical for proofreading. (Or, we can proofread reports directly within your EHR.)
  3. Our team examines the files for errors.
  4. The corrected documents are then submitted back to your practice, free of error!

And that’s it! It really is that easy to have complete and accurate reports, even with VRS. But maybe you want to take things a step further and eliminate the need for VRS altogether.

If that’s the case, get in touch with us to learn more about our medical transcription services. We even offer a free two-week trial so you can test our solutions yourself! After all, when it comes to medical documents words really do matter—which is why medical transcription always stands out against VRS.

Want to learn more about how VRS compares to medical transcription? Click the button below to download your free guide, The Power of Intent: Why Words Matter in Transcription.


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