The ever-increasing amount of documentation required of medical practices means that doctors spend less time with patients and more on administrative tasks.
Luckily, modern technology has progressed in the medical field immensely by providing dictation and transcription services that turn spoken words into a written record of a patient’s visit.
At DataMatrix, we can provide you with a comprehensive, innovative collection of medical administrative solutions to relieve you of time-consuming tasks and help your practice grow.
Our professional medical transcription and document management services integrate easily with Electronic Health Record (EHR) systems. They will reduce your administrative tasks, which will allow you more time with patients.
Let’s take a closer look at transcription vs dictation.
What Is Medical Transcription?
Medical transcription is the process of transcribing recorded speech into a written account of a patient’s visit.
It’s generally faster for a transcriptionist to type speech to text than having a secretary write out the spoken words or transcribe from a doctor’s illegible notes.
To ensure that this transcription process is performed as efficiently as possible, human transcriptionists, like physicians, need special training in this method.
To be able to transcribe the physician’s recordings into the patient records accurately, they have to be familiar with different patterns of speech and be aware of any nuances in the physician’s speech.
Additionally, they must have an excellent understanding of the medical terminology needed to produce the medical notes.
Besides this, medical transcriptions are helpful when patients leave voicemails. A medical transcriptionist can transcribe speech from voicemails directly into the chart, which will reduce the time you need to spend on clerical work.
Human transcription has advantages over voice recognition software programs as a human is more likely to transcribe accurately, include punctuation, and make corrections based on content.
It also involves focusing on the important parts of a conversation that directly relate to a patient’s assessment, treatment, and overall progress.
All things considered, medical transcription can save healthcare providers and medical practices time and money, so it’s better to choose a professional service rather than working with voice recognition software.
What Is Medical Voice Recognition Dictation?
Voice recognition dictation is a recorded audio message of a patient’s visit that can be turned into a text file by a software solution. It involves turning every spoken word into text, no matter how relevant it is to a patient’s treatment.
The spoken words physicians dictate into the recording device, either during the patient’s visit or immediately after, is a record of the patient’s health information. This record must become part of the medical information and must be in the form of a clear, concise chart that has to be updated regularly.
Some medical providers prefer to use voice recognition dictation software for this purpose. But this can also be time-consuming and not completely accurate as dictation software demands a lot of intentional dictation, and punctuation must be dictated.
What you end up with is a word-for-word record of a conversation or dictated audio file, rather than a more summarized record of the vital pieces of information.
As compared to, when working with human transcriptionists, the doctor speaks into an electronic dictation device, and the transcriptionist has access to the audio recording via audio files. Each word of the recording is typed into a document or directly into the EMR system for the doctor to review and confirm that it is an accurate chart record.
The information is typed by a human, so the doctor doesn’t need to worry about dictating punctuation or structuring sentences, as the transcriptionist understands the doctor’s intent, nuances, and speech patterns and writes the text accordingly.
How Can DataMatrix Help?
DataMatrix employs professional transcriptionists to transcribe the audio recordings received from healthcare providers.
And there are several critical benefits for healthcare providers from outsourcing transcription services.
Managing Medical Records
DataMatrix can produce accurate, up-to-date electronic health records (EHR) or electronic medical records (EMR), which are digital versions of a patient’s medical chart.
EMR records can track data, identify which patients are due for checkups or screening, and check the patient’s history including everything from blood pressure readings and vaccinations, among other things.
EHR records go one step further as they also focus on the patient’s total health, enabling the records to be accessed by all authorized medical staff involved in the patient’s care across the healthcare organization.
The records contain the patient’s medical history, including medications, treatments, immunizations, allergies, and laboratory results. Accurately collecting this information leads to improved patient care, as having access to all the data enables medical providers to make decisions based on full medical history and reduces safety risks.
The advantages healthcare providers and medical practices can expect from DataMatrix’s services are reduced costs due to decreased paperwork, an improved level of safety, a reduction in the number of tests being duplicated, and access to integrated patient information from multiple sources.
We have highly trained and specialized transcriptionists who can accurately record data from audio dictation or written documentation so that only accurate and relevant information is entered into patient records.
Here at DataMatrix, we ensure that all confidential patient information is adequately protected by adhering to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) regulations.
This act sets the standards for all sensitive patient data to protect the privacy of each individual’s health information while still allowing healthcare organizations to accept new technologies that will improve the quality and efficiency of patient care.
To protect the patient’s privacy rights and ensure that the maintenance, transmission, and handling of electronically protected health information is secure, we implement HIPAA procedures. We have also provided all staff members with HIPAA training in medical transcription and voicemail messages into the EHR, document management services, and much more.
We can assure you that DataMatrix is 100% HIPAA compliant.
Tailored Services For All Types Of Medical Clients
DataMatrix is committed to tailoring medical services to include physicians and group practices in addition to hospitals.
Physicians and group practices can expect to improve productivity by up to 25% as we tailor our medical transcription services to individual needs. Our team of transcriptionists specializes in various medical/surgical fields and can fill the gap when there is a shortage of staff.
Additionally, our services help avoid the high costs and the hassle of training new staff when it comes to staff turnover.
Productivity can also improve by up to 25% for hospitals as outsourcing will allow doctors to see more patients and spend more time with each one yet still have accurate records tailored to their needs.
With DataMatrix’s services, doctors will also have peace of mind as they won’t need to worry about staff members taking sick days or being on vacation, as we have a large team working on our tailored services at all times.
Our team can work efficiently within EHR systems, making it easier to access and edit data and tailor it to your needs within your system.
Find Out How DataMatrix Can Help Your Medical Practice
Here at DataMatrix, we have an experienced team of dedicated specialists who are proficient with medical terminology so they can provide you with the best medical transcription services available.
These services can be customized to meet the needs of individual medical practices and hospitals, which will free health providers from the time-consuming process of writing up medical notes, thus providing time to pay more attention to patients.
Contact us today to find out more about the services we can offer you. We look forward to hearing from you and being of assistance.